Checklist for Cal/OSHA §3203 Compliance in Printing and Publishing

Ensuring compliance with Cal/OSHA §3203, the Injury and Illness Prevention Program (IIPP), is crucial for any business in the printing and publishing industry. This checklist provides a comprehensive guide to meet these requirements, tailored specifically for the unique challenges and hazards of your sector.

1. Establish a Written IIPP

First and foremost, your company must have a written IIPP that is easily accessible to all employees. This document should outline the company's commitment to safety and the procedures for implementing the program.

2. Designate a Responsible Person

Appoint someone to be in charge of the IIPP. This person will be responsible for ensuring the program is effectively implemented and maintained. In our experience, having a dedicated safety officer can streamline this process significantly.

3. Identify Workplace Hazards

Conduct regular assessments to identify potential hazards in the printing and publishing environment. This includes machinery operation, chemical handling, ergonomic risks, and noise levels. We've found that using a tool like Job Hazard Analysis (JHA) can be incredibly effective in this step.

4. Implement Safe Work Practices

Develop and enforce safe work practices based on the identified hazards. For example, ensure that lockout/tagout procedures are in place for maintenance on printing presses, and that proper training is provided for handling inks and solvents.

5. Provide Training

Regular safety training is essential. Employees should be trained on the IIPP, specific hazards they may encounter, and the safe work practices they must follow. Consider using a platform like Pro Shield for managing and tracking this training effectively.

6. Investigate Accidents and Incidents

Have a system in place for investigating accidents and incidents. This should include documenting what happened, determining the cause, and implementing corrective actions to prevent future occurrences.

7. Maintain Records

Keep records of your IIPP, hazard assessments, training sessions, and incident investigations. These records are crucial for demonstrating compliance during Cal/OSHA inspections.

8. Review and Update the Program

Regularly review and update your IIPP to ensure it remains effective and compliant with current regulations. This should be done at least annually or whenever significant changes occur in the workplace.

By following this checklist, you can help ensure that your printing and publishing business not only meets but exceeds the requirements of Cal/OSHA §3203. Remember, safety is not just about compliance; it's about creating a culture where every employee returns home safely at the end of the day.