Essential Checklist for Cal/OSHA and Statewide Industry Guidance Compliance in Maritime and Shipping

In the maritime and shipping industry, ensuring compliance with Cal/OSHA and Statewide Industry Guidance on COVID-19 is not just a regulatory necessity; it's a critical step towards safeguarding your workforce. Here, we provide a detailed checklist to help you navigate these requirements with ease and confidence.

1. Develop a Comprehensive COVID-19 Prevention Program

Start by establishing a robust COVID-19 Prevention Program tailored to the unique challenges of the maritime and shipping environment. This program should include policies for social distancing, mask-wearing, regular cleaning, and a clear protocol for responding to suspected or confirmed cases of COVID-19 aboard ships or in port facilities.

2. Implement Employee Training

Training is key. Ensure all employees, from deckhands to administrative staff, are thoroughly trained on your COVID-19 prevention measures. Use engaging, industry-specific training modules that address how to maintain safety protocols in tight quarters and during long voyages. Regularly update training as new guidelines emerge.

3. Conduct Regular Health Screenings

Set up a system for regular health screenings before employees board ships or enter port facilities. This might include temperature checks, symptom questionnaires, and, where appropriate, testing. Document these screenings diligently to ensure compliance with Cal/OSHA's recordkeeping requirements.

4. Enhance Cleaning and Disinfection Protocols

Maritime vessels and shipping facilities are high-touch environments. Increase the frequency and thoroughness of cleaning, focusing on high-contact areas such as handrails, door handles, and communal spaces. Use EPA-approved disinfectants and ensure that cleaning staff are trained on proper techniques.

5. Ensure Proper Ventilation

Good ventilation can help reduce the spread of the virus. On ships and in port facilities, maintain and regularly check ventilation systems. Where possible, increase outdoor air intake and consider the use of HEPA filters to improve air quality.

6. Manage Social Distancing and Cohorting

In the close quarters of ships, maintaining social distance can be challenging. Implement cohorting strategies where crew members are grouped and kept separate from other groups to minimize exposure. Adjust work schedules and break times to reduce congregation in common areas.

7. Prepare for Quarantine and Isolation

Have a plan in place for isolating crew members who test positive or show symptoms of COVID-19. Designate specific areas on ships or in facilities for isolation and ensure these spaces are equipped with necessary supplies and communication tools to support those in quarantine.

8. Maintain Accurate Records

Compliance with Cal/OSHA requires meticulous recordkeeping. Keep detailed records of your COVID-19 prevention program, employee training sessions, health screenings, cleaning logs, and any incidents of COVID-19. These records will be invaluable during inspections or audits.

9. Stay Informed and Adapt

The landscape of COVID-19 guidance is constantly evolving. Stay informed about the latest updates from Cal/OSHA, the Centers for Disease Control and Prevention (CDC), and other relevant health authorities. Be prepared to adapt your prevention program as new information and guidelines become available.

By following this checklist, you can ensure that your maritime and shipping operations remain compliant with Cal/OSHA and Statewide Industry Guidance on COVID-19. Remember, each step not only helps in meeting regulatory standards but also plays a crucial role in protecting the health and safety of your workforce.