VOC Recordkeeping Services (SCAQMD / BAAQMD / NESHAP)

Capabilities

VOC emissions recordkeeping systems

Usage tracked against permit limits

Report-ready emissions summaries

Air-agency submittal support

Frequently asked questions

What is VOC recordkeeping and who is required to do it?

Air districts (SCAQMD, BAAQMD, SJVAPCD and others) and EPA require facilities that use coatings, solvents, adhesives, inks, or cleanup materials to track the VOC content and quantity of those materials and to calculate emissions. Recordkeeping obligations come from district rules (for example SCAQMD's recordkeeping and solvent-cleaning rules), your facility's permit conditions, and — for major sources — federal Title V. If you spray, coat, print, or clean with solvent-bearing products, you almost certainly have a recordkeeping duty.

What records do I have to keep, and for how long?

Typically: material usage logs (by product and by day or month), VOC content data from manufacturer data sheets or SDSs, monthly emission calculations, and purchase/inventory records. Most air districts require records be retained for at least two years (Title V sources generally five years) and produced on request during an inspection.

How are VOC emissions calculated?

In general, VOC emissions equal the regulatory VOC content of each material (pounds per gallon, less water and exempt compounds) multiplied by the quantity used, tracked per material and rolled up monthly. SafetyNet builds the spreadsheets or templates, validates the VOC content figures against your SDS library, and prepares the monthly summaries your district expects.

What happens if my records are missing, late, or inaccurate?

Recordkeeping deficiencies are among the most common air-district Notices of Violation, and they can carry significant penalties on their own. For Title V facilities, a gap can also become a reportable deviation. Inaccurate records can undercut your permit and complicate renewals, so the records are often as important as the controls themselves.

Can SafetyNet run this monthly, or just set up the system?

Both. We can design the recordkeeping system and hand it to your team, or run the monthly recordkeeping and reporting as an ongoing managed service. It pairs with our VOC Management software when you want the tracking system in-house.